MANITOBA REFERENCE NUMBER: MB-MBPB-25R-00035
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 02/02/2023
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply and delivery of lumber products.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Shane Anderson at shane.anderson@gov.mb.ca
FOB Destination, Freight prepaid to:
The Pas Natural Resources and Northern Development Resource Yard
350 Grace Lake Road, The Pas, MB
Attn: Murray Breemersch
Please contact the individual noted above if additional information or
clarification is required on the following items.
Bidder must indicate if you are able to meet the requested
installation date of March 31, 2023 yes ____ OR no ____
ALL PRODUCTS MUST BE DELIVERED ON OR BEFORE MARCH 31, 2023
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 24/03/2023
15,000.00 Each GSIN: N5600MATERIAL: 99121099
BUILDING MATERIALS - OTHER, AS DESCRIBED BELOW:
Building Material and supplies; (repairs and maintenance)
#22230277
Lumber Supply:
1 Lift -Prem. straight 2" x 4" lumber 8ft (294ct)**
1 Lift -Cedar Tone Treated 2# x 4" -12ft (156ct)**
1 Lift -Cedar Tone Treated 2# x 4" -16ft (156ct)**
1 Lift -3/8" plywood sheets (80ct)*
1 Lift -3/8" treated plywood sheets (80ct)*
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price<(>,<)>
delivery, quality of the bidder's performance in past awards
and any other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba)
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Bidders must be prepared to provide (IF REQUESTED):
a) references of current users of model offered
b) a demo unit to the department for a reasonable time<(>,<)>
for evaluation<(>,<)>
The product offered must meet the requirements and expectations for its
intended use.
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ___________
PERMITS:
Any and all permits will be the responsibility of the successful
proponent.
INSURANCE:,,,,,,
Certificate of Insurance ,,
The Proponent should provide a Certificate of Insurance, satisfactory to
Manitoba, as written evidence of the required insurance covering
Services to be provided under the Agreement, with minimum coverage as
identified below. Alternatively, if the Proponent does not currently
carry the required insurance, the Proponent Must provide a letter from
an insurance broker licensed in Canada stating that the Proponent shall
be able to purchase the required insurance if the Proponent is the
Successful Proponent.
General Liability Insurance with a minimum limit of $2.0 million per
claim or occurrence.
ii),,Errors and Omissions Insurance with a minimum limit of $2.0 million
per claim or occurrence.
Workers Compensation Insurance:
The Proponent should provide a Workers Compensation Insurance Number:
__________as written evidence of the required insurance covering
Services to be provided under the Agreement.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services Procurement
and Supply Chain (PSC) .
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement and Supply Chain (PSC)
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may immediately terminate this purchase order, in writing<(>
,<)>
in part or in total, for any of the following reasons:
a)the goods or services provided by the Vendor are not according to
the purchase order or are otherwise unsatisfactory; or
b)the Vendor has failed to meet or will be unable to meet the delivery
date indicated on the purchase order; or
c)the Vendor has failed to comply with one or more of the terms or
conditions of the purchase order; or
d)the Vendor fails to secure, maintain or renew any required license or
permit for the Vendor's business; or
e)the Vendor engages in any activities, trade practices or employment
practices which, in Manitoba's opinion, are prejudicial to the interests
of Manitoba, or a department or agency thereof.
Manitoba reserves the right to cancel any item in part or in total<(>
,<)>
prior to delivery of the goods or services, due to program changes<(>
,<)>
funding changes, etc.
RETURNS/EXCHANGES
Some product may need to be returned or exchanged during the course of
the construction project. State your return exchange/policy:
__________________________________________________________
__________________________________________________________
__________________________________________________________
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBAS RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________.
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
